Terms & Conditions

The D&AD Impact Awards (hereinafter “Awards”) are organised by D&AD Stillwell LLC (hereinafter “D&AD Impact”), a limited liability company of the State of New York, located and doing business at 131 West 33rd Street, Suite 800, New York, NY 10001. By submitting an entry for the Awards (Entry), each person, company or organisation submitting an Entry (Entrant) accepts these Awards Rules.

The Entry is open to persons who are 18 years of age or older at the time of entry and to companies or organisations established before the Entry is submitted.

Employees of D&AD Impact and its respective members, shareholders, parents, subsidiaries, affiliates, and advertising and promotion agencies, and each of their immediate family members (spouse, parent, child or sibling, and their respective spouses, regardless of where they reside) and individuals living in the same households of each of these individuals, whether or not related, are not eligible to enter or win.

The 2017 Awards Qualifying Entry Period is 1 January 2015 to 1 July 2017.

1. Entry Criteria.

1.1 Each Entry must comprise work that satisfies all of the following criteria:

  • Has been made public for the first time during the Awards Qualifying Entry Period; and
  • Complies with all relevant laws and regulations (compulsory or voluntary) of the region in which it was first made available to the public; and
  • Has not already been entered into the same category by another Entrant; and
  • Has not been submitted in any previous Awards Qualifying Entry Period unless the idea or realisation has been developed or significantly changed since the work was previously entered.
 

2. Submission of Eligible Entries.

2.1 Entries must be submitted in the correct format as detailed in the Entry Guide unless otherwise agreed with D&AD Impact. Please read our withdrawals and surcharges rights at clauses 10 & 11 carefully. D&AD Impact maintains the right to charge a 20% surcharge of the cost of your entry if changes are made to provided media and copy after the deadline and to withdraw Entries that do not comply with the formatting specifications as set out in the Entry Guide.

2.2 Alterations may be made to work comprising an Entry for the sole purpose of satisfying the Entry Guide requirements for the presentation of Entries.

2.3 All projects that have been formulated in a language other than English are eligible for entry, but the Entry must be comprised of written English.

2.4 Entrants will submit an Entry into a specified Category. No refunds will be given for duplicate Entries. If D&AD Impact is not advised of duplicate Entries by Entrants promptly, only the first Entry to be paid for and received will be accepted.

2.5 Entries may be submitted into a maximum of three specified categories.

2.6 If the Entrant has collaborated on a project with any other entity, it is the Entrant's responsibility to ensure that:

  • The Entry is only submitted by one of the collaborating parties who will be the designated Entrant and will be responsible for administering all aspects of the Entry.
  • The names and other details of all other companies who have collaborated are provided to D&AD Impact as part of the entry process.

2.7 It is not the responsibility of D&AD Impact to amend Entries or move them to different Categories if they have been entered incorrectly. Individuals will not be allowed to move Entries between Categories during judging.

2.8 Entries will be judged on the information and materials provided. Entrants are urged to ensure that digital files in particular are of good quality. D&AD Impact shall be under no obligation to request alternative or replacement materials.

2.9 If, after submission of an Entry, an Entrant becomes aware that his/her Entry has infringed any of its country-of-origin's laws or voluntary or regulatory codes of practice, the Entrant shall contact D&AD Impact immediately to request the withdrawal of the Entry from the Awards.

 

3. Judging of the Awards.

3.1 D&AD Impact will appoint a jury, which shall be composed of judges who in D&AD Impact's sole discretion have the appropriate qualifications to judge the Entries. Judges shall consider all Entries for Impact and Promise on the basis of the criteria explained on their respective D&AD Impact Entry Guide page.

3.2 Entries will be judged on the basis of the written submission supplied to D&AD Impact.

3.3 Judging will take place at a time set by D&AD Impact in its sole discretion.

3.4 During the judging, all juries shall be advised of the Awards Rules and shall be asked to determine whether Entries comply with the Awards Rules. In the event that a jury queries the eligibility of an Entry, the Entrant will be required to provide such documentary evidence or supplementary information as may reasonably be required to demonstrate the eligibility of an Entry. D&AD Impact reserves the right to (i) suspend an Entry from the Awards until such time as an investigation has been concluded; and (ii) remove an Entry from the Awards at any stage following investigation if it is not fully satisfied that the Entry is eligible and the Awards Rules have been followed.

3.5 Entrants should make themselves available for judging enquiries from entry, through judging and up until the presentation of the awards.

 

4. Awards Results.

4.1 Results will be announced during the D&AD Impact ceremony and released on dandadimpact.com. A list of winning entries will be sent to each Entrant via the email address provided by the Entrant.

4.2 Shortlisted Promise Entrants will be invited to Pitch on 26 September 2017. If the Entrant is unavailable on this date, D&AD Impact are under no obligation to offer an alternative date and the Entrant will forfeit any prizes offered.


5. Request for Credits Information.

5.1 Shortlisted entrants will be required to submit full credits or any other requested material to enable use by D&AD Impact of an Entry by 20 September 2017. If such credits are not supplied in time the relevant Entry will not be eligible to participate in the final judging process.

5.2 Entrants are responsible for making sure that the credits that are submitted by the deadline are correct. Once credits have been confirmed by the Entrant, they cannot, other than in exceptional circumstances and at D&AD Impact’s absolute discretion, be changed.

5.3 If in its discretion D&AD Impact accepts any amendments to credits, D&AD will not be held responsible for the accuracy of such published changes in response to any requests made.

5.4 It is essential that D&AD Impact is informed if the main submission contact person changes. It is the Entrant's responsibility to ensure the accuracy of all information supplied especially for updated contact details. Entrants who do not comply with this requirement will not be informed of the results of the competition.


6. Action against Entrants who breach the Awards Rules.

6.1 If D&AD Impact establishes that an Entrant or his/her Entry has breached the Awards Rules, the offending Entry shall be immediately suspended from the Awards and referred to the D&AD Impact Executive Advisory Group on Awards Rules and Standards. The Rules and Standards Group is tasked to establish facts relating to any alleged breach and to advise the Executive Committee of Trustees of D&AD Impact on further action or sanctions against the Entrant.

6.2 In addition to any other sanction referred to in the Awards Rules D&AD Impact reserves the right to:

  • Remove an Entry from the Awards; and/or
  • Disqualify an Entrant from the Awards; and/or
  • bar an Entrant from submitting Entries to further Awards.

The decision of the Executive Committee of Trustees of D&AD Impact as to suitable action in response to a breach of the Awards Rules shall be final.


7. Licence to use Entries and to reference Awards.

7.1 By submitting an Entry, the Entrant hereby grants D&AD Impact, its servants, agents, licensees and assigns an irrevocable, royalty free, non-exclusive licence throughout the world in perpetuity to use the Entry (including, without limitation, by reproducing, copying, performing, showing, playing, broadcasting, publishing, distributing or transmitting the Entry by wireless, electronic or other means, whether now or hereafter invented, or issuing copies of the Entry to the public), and to grant sub-licences of the Entry, for the purpose of D&AD Impact's activities from time to time and as more particularly described in paragraph 7.2 below (the Licence).

7.2 D&AD Impact's activities include: the promotion and running of D&AD Impact, and D&AD Impact Awards Ceremony; the compilation of presentations, showreels or exhibitions (supported on CD or DVD, video files or any other format); the presentation of design and advertising material on internet sites or in D&AD Impact digital asset management systems making the Entry available to the public for viewing and/or download through D&AD Impact internet sites or digital asset management systems or other compilations of Entries (both on a paid-for and/or free-of-charge basis).

7.3 From time to time D&AD Impact receives requests to provide copies of Entries for inclusion in programming and/or publications created by third parties. Entrants acknowledge and agree that D&AD Impact may lend or sell Entries to any such third parties provided that, in D&AD Impact's sole discretion, such programme or publication promotes D&AD Impact's activities and goals and such third parties include appropriate credits for the Entrant(s) who submitted such Entries.

7.4 Insofar as D&AD Impact includes Entries in a digital asset management system or other archive or compilation which comprises a database, such database shall be solely owned by D&AD Impact.

7.5 Each Entrant agrees to assist D&AD Impact in supporting any legal action that may be taken to prevent misuse of any D&AD Impact publication, database, digital asset management system or other asset including Entries compiled by D&AD Impact or the sale or distribution of any unauthorised collection or compilation of Entries.

7.6 D&AD Impact will use its reasonable endeavours to ensure that all use of Entries pursuant to this licence is accompanied by a relevant credit. In reproducing any such credit D&AD Impact shall rely entirely on information submitted by the Entrant.

7.7 All Pencil winners shall have the right to reference any D&AD Impact Award status accorded to them for promotional purposes on condition that this is correctly and accurately described.

7.8 D&AD Impact shall not be obliged to publish any Entry if, in D&AD Impact’s reasonable opinion, such publication would cause widespread offence or such Entry ought properly to be published on an age-restricted basis.


8. Entrant Warranties.

8.1 By submitting an Entry, the Entrant warrants and represents that:

  • the Entry is (i) original to the Entrant; (ii) does not contain anything that infringes the rights of any third party; and (iii) contains nothing that is obscene, derogatory or defamatory; and
  • it is the sole owner of the entire right, title and interest in and to the Entry, or, it has obtained all necessary consents from the owner of the Entry as shall be required for the submission of the Entry into the Awards and the granting of the Licence; and
  • it has obtained to the full extent permitted by law from all persons that made a contribution to the Entry, a grant of all relevant consents and rights required for the submission of the Entry into the Awards and the granting of the Licence; and
  • both (i) the credits indicated on the completed editorial form are correct; and (ii) if an Entry is successful, D&AD Impact's publication of these credits in the form submitted will not infringe on any moral or other right of the Entrant or any third party.

9. Indemnification.

9.1 The Entrant shall indemnify D&AD Impact and keep D&AD Impact fully indemnified on demand from and against all losses and all actions, claims, proceedings, costs and damages (including any damages or compensation paid by D&AD Impact on legal advice to compromise or settle any claim) and all legal costs or other expenses arising out of any breach of any of the warranties and representations contained in these Awards Rules or out of any claim by a third party based on any facts which if substantiated would constitute such a breach.

9.2 By entering the Awards, Entrants waive the right to claim any ambiguity or error in these Award Rules or in the Awards themselves. D&AD Impact is not responsible for lost, late, stolen, damaged, inaccurate, incomplete, or counterfeit Entries or data corruption, theft, destruction, unauthorized access to or alteration of Entries or otherwise. D&AD Impact is not responsible for any other errors, malfunctions or problems of any kind, whether printing, typographical, technical, human or otherwise, errors or problems relating to or in connection with the Awards, including, without limitation, errors, malfunctions or problems which may occur in connection with the administration of the Awards, the announcement of the Awards, the judging, or in any Awards-related materials. D&AD reserves the right, at its sole discretion, to modify or terminate the Awards should any technical failures, unauthorized human intervention or other causes corrupt or affect the administration, security, fairness or proper conduct of the Awards. D&AD reserves the right, at its sole discretion, to disqualify any Entrant from the Awards if his/her/its fraud or misconduct affects the integrity of the Awards or who is otherwise in violation of these Entry Rules, as determined by D&AD in its sole discretion, and void all associated Entries. You are not an award recipient until your eligibility has been verified, and it is determined that you have complied with all terms of these Award Rules. ANY ATTEMPT BY AN INDIVIDUAL TO DELIBERATELY DAMAGE OR UNDERMINE THE LEGITIMATE OPERATION OF THESE AWARDS IS A VIOLATION OF CRIMINAL AND CIVIL LAWS, AND SHOULD SUCH AN ATTEMPT BE MADE, D&AD IMPACT RESERVES THE RIGHT TO SEEK ANY AND ALL REMEDIES AVAILABLE (INCLUDING ATTORNEYS’ FEES) FROM ANY SUCH INDIVIDUAL, COMPANY OR ORGANISATION TO THE FULLEST EXTENT PERMITTED BY LAW.


10. Payment Terms & Surcharges.

10.1 An Entry is not considered to be an Entry by D&AD Impact until such time as full payment is received. On receipt by D&AD Impact the fee paid in respect of each Entry will be checked and the Entrant will be liable for any underpayment of fees. D&AD Impact will contact the Entrant to collect any additional fees.

10.2 All Entries must be paid for in full at the time of entering online by credit card, or within seven working days from Entry for Bank Transfers. Work that has not been paid for will not be submitted for Judging. D&AD Impact reserves the right to withdraw Entries for which the full payment of the Entry fee has not been received. No refund of any fees paid will be given if an Entry is withdrawn due to underpayment.

10.3 Prices are quoted in US Dollars and are subject to change in line with exchange rate fluctuations. D&AD Impact reserves the right to change the published entry fee up until the point of payment through the online site.

10.4 D&AD Impact maintains the right to add a surcharge to the cost of an Entry as follows: at 20% of the relevant Entry fee if changes are made to provided media and copy after being submitted and paid for (in addition to any late entry charges).


11. Withdrawing Entries.

11.1 D&AD Impact reserves the right, in its absolute discretion, to withdraw an Entry from the judging process at any time. D&AD Impact may do this where it is discovered, at its sole discretion, if the Entry:

  • is submitted after the deadline for submission;
  • does not comply with the Entry Guide as to format of the Entry
  • does not meet the criteria laid out under point 1, ‘Entry Criteria’ above.

11.2 Entrants may cancel or remove Entries via written request (via 'Contact us' on the D&AD Impact site). It is at D&AD Impact’s absolute discretion to grant such requests other than in accordance with paragraph 2.9 above.

11.3 D&AD Impact is under no obligation to refund payments made for either individual Entries or groups of Entries that are withdrawn under this clause 11. In the event of a technical error it is at the discretion of D&AD Impact to refund payments.

11.4 If for any reason a winning Entry has to be withdrawn, all production and other costs incurred by D&AD Impact relating to the Entry will be charged to the Entrant. Entry fees in respect of such an Entry are not refundable.


12. Property in Entries.

12.1 D&AD Impact reserves the right to retain all materials that accompany an Entry. All material that comprises an Entry will pass to D&AD Impact on receipt by D&AD Impact. Under special circumstances D&AD Impact will return Entries, upon written request. In such cases Entrants are responsible for all shipping costs.

12.2 D&AD Impact cannot in any circumstances accept responsibility for loss of or damage to materials that accompany an Entry.


13. Third Parties.

13.1 From time to time D&AD Impact may recommend third party suppliers who may be able to provide services to Entrants. D&AD Impact takes no responsibility for the performance or suitability of such third parties.


14. Correspondence.

14.1 Official correspondence with regard to the Awards or these Awards Rules must be addressed to D&AD Impact, 131 West 33rd Street, Suite 800, New York, NY 10001 or 64 Cheshire Street, London, E2 6EH. Contact us at info@dandadimpact.com.


15. Governing Law.

15.1 The Awards Rules and the Licence granted herein shall be governed and construed in all respects by the laws of the State of New York, without regard to its conflict of laws principles. D&AD Impact and the Entrant hereby irrevocably submit to the exclusive jurisdiction of the federal or state courts located in New York, New York in relation to any claim or dispute of any nature arising in relation to these Awards Rules or any alleged breach of them.

 

Last Update: April, 2016